USA_Project Manager - Level 3

Job Title: Project Manager - Level 3
Location: Avenel NJ
Duration: 12 Months

Role Purpose
Provide hands-on, day-to-day program management to accelerate Advil HBL delivery
by driving artwork/design-to-approval workflows, SKU-level coordination, and
cross-functional alignment, while also helping to define and standardize best
practices across the design-to-artwork process.

This role is critical to:
Reduce cycle time in design → D2A → Champs → print execution
Close coordination gaps across agencies, commercial, and supply chain
Enable the team to manage ~110 SKUs with precision and speed (with initial
focus on top 38 skus to minimize patchiness at top retailers)

Core Responsibilities

1. Artwork & Design Execution Management (Primary Focus)
2. Lead end-to-end artwork workflow coordination from design finalization
3. through approval and print readiness
4. Run regular working sessions (e.g., daily/weekly reviews) with stakeholders
5. (e.g., commercial, design partners) to:
6. Review iterations
7. Capture consolidated feedback
8. Drive single-cycle feedback loops back to agencies
9. Own annotation and review process for creative files (PDF markup, version
10. tracking, approvals)
11. Ensure design consistency across SKUs (e.g., packaging elements, visual
12. standards)

SKU-Level Program Management
Manage execution at individual SKU level across ~110 SKUs, ensuring
alignment to timelines and requirements
Build and maintain detailed tracking tools (e.g., Excel/SharePoint trackers)
including:

• Design status
• Approval status (CCAT, D2A, Champs)
• Readiness for print
• Linked with production timing
• Artwork catalog of documented final approved designs
• Develop and enforce SKU-level timelines aligned to production schedules,
• including gap identification where timelines are not yet defined

D2A / Champs Workflow Coordination
Coordinate handoffs across:

• CCAT approval → D2A → Champs → Final approval → Print
• Ensure all deliverables entering Champs are accurate, complete, and
• approval-ready
• Track progress and manage iterative loops to ensure final approved artwork
• reflects intended design

Cross-Functional Integration (Commercial + Supply Chain)
Act as integration layer between artwork and supply chain execution,
ensuring:

• Alignment to production schedules
• Visibility to implications on order quantities and cutover timing
• Manage day-to-day issue resolution, including:
• Site-driven changes
• Pack specification updates
• Incremental design/production adjustments

Issue & Change Management
Identify, track, and resolve ongoing “small change” inflows (e.g., packaging
updates, dieline changes, cap color corrections)
Assess whether changes:
Impact scope, timeline, or cost
Require escalation or cross-functional alignment
Drive decisions quickly to avoid delays in execution

Coordination Across Agencies & Internal Teams
Serve as central coordination point across:

• Agencies (Elmwood, Marks, Grit & Pearl, others)
• Commercial teams
• Design stakeholders
• Supply chain
• Consolidate and streamline communications to reduce fragmentation and
• iteration cycles

Process Optimization & Best Practice Development
Capture lessons learned and best practices from execution
Provide input into development of a standardized “design → artwork →
Champs” process
Identify opportunities to:
Reduce cycle time
Improve quality at first pass
Minimize rework across SKUs

Role Scope & Operating Model
operates as execution lead / workstream driver, partnering closely with:

• Commercial leads (e.g., Jessica Mele) for design decisions
• Design leads (e.g. Linda Espinoza) for design feedback loop
• Expected to:
• Handle day-to-day execution and coordination
• Enable leadership to stay focused on strategic oversight

Key Deliverables
SKU-level execution tracker (design → approval → print readiness -> production
schedule)
Daily Agency Standup Mtgs to review progress and/or feedback
Weekly consolidated design review outputs & decisions with internal
stakeholders
Issue & change log (with resolution tracking)
Process improvement recommendations / playbook

Critical Success Metrics
Reduction in design iteration cycles
On-time delivery of artwork aligned to production timelines
Clear SKU-level visibility and control
Reduced rework and improved first-pass approval quality
Stabilized and predictable D2A / Champs throughput

Ideal Profile
Strong hands-on PM with execution rigor (not just strategic oversight)
Experience in artwork / packaging / design workflows
Comfortable operating in high-volume SKU environments
Detail-oriented with strong tracking, organization, and follow-up discipline
Able to navigate ambiguity and evolving processes

Timing & Urgency
Target onboarding aligned to mid/late May transition (by ~May 22 contract
timing)
Immediate priority: maintain momentum while addressing D2A resource gap
and execution pressure 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $55.29/hr.