Subcontract Management Specialist
Clay, NY
Date Posted:17-Aug-2026
Work Type:On-Site
Job Number:495229
Job Description
Position Title: Subcontract Management Specialist
Duration : 12 months
Work Location: Clay, NY
Job Summary:
In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements.
Major Responsibilities:
Subcontract Management
Implements the Supply Chain Assignment Schedule which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Management
Gathers and compiles support data for the preparation of documents and the management of subcontracts
Assists Subcontract Manager or more senior Subcontract Professionals in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems
Monitors areas of subcontract performance, as assigned
Conducts investigations and inquiries into specific subcontracts problems, as assigned
Organizes materials for the preparation of meetings, presentations, and training sessions, and prepares periodic status reports
Works with Digital Supply Chain and other Automation Tools
Subcontract Formation
Duties and responsibilities involve the formation and award of small value, routine-type subcontracts
Assists with negotiations in commitment of contracts, but directs negotiation in small value contracts
Develops and issues subcontracts and services agreements as assigned
Receives bids and evaluates bids commercially
Prepares Commercial Bid Summary and recommendations
Recommends and secures approvals in accordance with established procedures
Prepares subcontract documents for execution
Prepares and maintains control and status reporting documents
Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Client, the customer and contractor on all contractual matters
Education and Experience Requirements:
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience
Required Knowledge and Skills:
Extensive knowledge and experience in contract law, subcontract pricing, pre-award negotiation, subcontract drafting, and subcontract administration.
Ability to conduct market research, pre-qualify bidders and prepare bidders’ lists.
Ability to lead negotiations, prepare award recommendations and finalize subcontract documents for execution.
Working knowledge of engineering/construction industry subcontracting scopes of services and work practices, applicable government and commercial regulations and practices.
Skilled communicator that can work collaboratively with multi-discipline groups.
Self-motivated, curious, and enjoys challenges.
Good presentation and analytical skills.
Experience on large scale projects
Familiarity with digital supply chain systems and automation tools
Fulltime onsite availability.
Preference for subcontract management experience in Semiconductor / Data Center / Life Sciences sectors.
Duration : 12 months
Work Location: Clay, NY
Job Summary:
In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements.
Major Responsibilities:
Subcontract Management
Implements the Supply Chain Assignment Schedule which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Management
Gathers and compiles support data for the preparation of documents and the management of subcontracts
Assists Subcontract Manager or more senior Subcontract Professionals in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems
Monitors areas of subcontract performance, as assigned
Conducts investigations and inquiries into specific subcontracts problems, as assigned
Organizes materials for the preparation of meetings, presentations, and training sessions, and prepares periodic status reports
Works with Digital Supply Chain and other Automation Tools
Subcontract Formation
Duties and responsibilities involve the formation and award of small value, routine-type subcontracts
Assists with negotiations in commitment of contracts, but directs negotiation in small value contracts
Develops and issues subcontracts and services agreements as assigned
Receives bids and evaluates bids commercially
Prepares Commercial Bid Summary and recommendations
Recommends and secures approvals in accordance with established procedures
Prepares subcontract documents for execution
Prepares and maintains control and status reporting documents
Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Client, the customer and contractor on all contractual matters
Education and Experience Requirements:
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience
Required Knowledge and Skills:
Extensive knowledge and experience in contract law, subcontract pricing, pre-award negotiation, subcontract drafting, and subcontract administration.
Ability to conduct market research, pre-qualify bidders and prepare bidders’ lists.
Ability to lead negotiations, prepare award recommendations and finalize subcontract documents for execution.
Working knowledge of engineering/construction industry subcontracting scopes of services and work practices, applicable government and commercial regulations and practices.
Skilled communicator that can work collaboratively with multi-discipline groups.
Self-motivated, curious, and enjoys challenges.
Good presentation and analytical skills.
Experience on large scale projects
Familiarity with digital supply chain systems and automation tools
Fulltime onsite availability.
Preference for subcontract management experience in Semiconductor / Data Center / Life Sciences sectors.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $51.40/hr – $66.73/hr.