Staffing Coordinator

Position Title: Staffing Coordinator
Work Location: Deerfield, IL, USA 60015
Assignment Duration: 6 months
Work Schedule: Normal business hours
Work Arrangement: Hybrid (3 days onsite, flexible)

Position Summary

The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation.
You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently.

Background & Context

In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team, which is based across a number of sites, providing onsite and remote support.

Key Responsibilities

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries.
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics.
• Contribute to a first class, candidate experience and act as the face of the organization’s Talent Acquisition team when meeting and greeting candidates.
• Send and track candidate assessments.
• Support Recruiters in reviewing and producing offer letters and employment agreements.
• Play an active role in supporting candidates through post-offer processes to contribute towards a positive onboarding experience.
• Proactively build positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase order generation.
• Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter.
• Participate in continuous improvement projects.

Qualification & Experience

• Bachelor’s degree or equivalent
• 1–3 years’ experience in a Coordination role ideally within an onsite or in-house team
• Experience with Applicant Tracking Systems and administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of Outlook, Excel, Word, PowerPoint
• Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships
• Expertise within recruiting tools and technologies
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
• Experience within Human Resources preferred

Additional Information

Is a bachelor’s degree Required? no

How many years of recent experience does this person need to have?
1 year of experience with scheduling — internship, part-time, or student graduating in May with interest in HR considered.

 

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $21.87/hr.