Specialist, Scheduling and Cell Logistics
Seattle, WA
Date Posted:28-May-2026
Work Type:On-Site
Job Number:486281
Job Description
Job Title: Specialist, Scheduling and Cell Logistics
Location: Seattle, WA
Duration:12 months
Hybrid Role
Sunday- Thursday; 2 PM-10:30 PM PST
Job Description:
The Clinical Specialist, Scheduling and Cell Logistics will be responsible for scheduling and monitoring patient treatment schedules for the manufacturing of client's clinical autologous cellular immunotherapy products. They will serve as client's cell therapy treatment center’s main point of contact for patient scheduling and will resolve real-time operational issues related to transportation, manufacturing, distribution, and administration.
The primary duty of the Clinical Specialist, Scheduling and Cell Logistics is to execute day-to-day operations (>= 95% of time). Participation in projects and working groups is growth opportunity as operations permit, considering performance and alignment with development plan.
Responsibilities:
Act as primary scheduling point of contact for clinical trials and healthy donor program as assigned
Create and maintain patient schedules in coordination with treatment sites and manufacturing sites
Troubleshoot and develop plans of action for issues throughout the patient journey
Interact with internal and external stakeholders over the phone and email
Ensure a positive end-to-end customer experience
Execute exception processes such as product returns, product replacements, and out of spec product
Input and maintain transactional data related to patient schedules within client's scheduling system
Train treatment sites on patient scheduling processes as assigned
Document feedback from customers and partners as received
Create and maintain master data in account management system
Actively participate in tactical and other meetings as assigned
Facilitate daily operations activities and meetings including shift turnover on rotating basis
Provide real-time scheduling portal support to external users
Lead meetings with clinical matrix teams as assigned
Raise escalations and execute as assigned
Comply with applicable SOPs, work practices, and other documentation
Establish and maintain a trusted relationship with clinical internal client partners
Accountable for individual performance
Execute project tasks as assigned
Execute working groups tasks as assigned
Knowledge, Skills, and Abilities:
Highly self-motivated, self-aware, and professional
Able to work independently and in groups
Flexible in responding to quickly changing business needs
Exceptional customer service orientation
Skilled at managing tense situations and de-escalation
Eager to work with teams from other regions and cultures
Able to share workspace for independent and collaborative work
Strong sense of ownership and accountability
Fluent reading, speaking, and writing skills required in English
Education and Experience:
Bachelor’s degree and 4 years of work experience
Work experience in customer service, call center operations, patient services/navigator, account management, logistics, or supply chain preferred
Overtime may occasionally be required as assigned.
Holiday support is required as assigned.
Additional Job Requirements:
None
Location: Seattle, WA
Duration:12 months
Hybrid Role
Sunday- Thursday; 2 PM-10:30 PM PST
Training Schedule:4-6 weeks of full-time training, Monday to Friday, during standard business hours.
Work Schedule (after training):
- Sunday to Thursday (5-day workweek)
- Hybrid schedule: 3 days onsite + 2 days fully remote (WFH)
- On onsite days: Shift runs from 2:00 PM – 10:00 PM (or equivalent 8-hour shift)
- First 4 hours (2:00 PM – 6:00 PM) worked onsite
- Employees then travel home during their lunch break and complete the remaining hours from home
Job Description:
The Clinical Specialist, Scheduling and Cell Logistics will be responsible for scheduling and monitoring patient treatment schedules for the manufacturing of client's clinical autologous cellular immunotherapy products. They will serve as client's cell therapy treatment center’s main point of contact for patient scheduling and will resolve real-time operational issues related to transportation, manufacturing, distribution, and administration.
The primary duty of the Clinical Specialist, Scheduling and Cell Logistics is to execute day-to-day operations (>= 95% of time). Participation in projects and working groups is growth opportunity as operations permit, considering performance and alignment with development plan.
Responsibilities:
Act as primary scheduling point of contact for clinical trials and healthy donor program as assigned
Create and maintain patient schedules in coordination with treatment sites and manufacturing sites
Troubleshoot and develop plans of action for issues throughout the patient journey
Interact with internal and external stakeholders over the phone and email
Ensure a positive end-to-end customer experience
Execute exception processes such as product returns, product replacements, and out of spec product
Input and maintain transactional data related to patient schedules within client's scheduling system
Train treatment sites on patient scheduling processes as assigned
Document feedback from customers and partners as received
Create and maintain master data in account management system
Actively participate in tactical and other meetings as assigned
Facilitate daily operations activities and meetings including shift turnover on rotating basis
Provide real-time scheduling portal support to external users
Lead meetings with clinical matrix teams as assigned
Raise escalations and execute as assigned
Comply with applicable SOPs, work practices, and other documentation
Establish and maintain a trusted relationship with clinical internal client partners
Accountable for individual performance
Execute project tasks as assigned
Execute working groups tasks as assigned
Knowledge, Skills, and Abilities:
Highly self-motivated, self-aware, and professional
Able to work independently and in groups
Flexible in responding to quickly changing business needs
Exceptional customer service orientation
Skilled at managing tense situations and de-escalation
Eager to work with teams from other regions and cultures
Able to share workspace for independent and collaborative work
Strong sense of ownership and accountability
Fluent reading, speaking, and writing skills required in English
Education and Experience:
Bachelor’s degree and 4 years of work experience
Work experience in customer service, call center operations, patient services/navigator, account management, logistics, or supply chain preferred
Overtime may occasionally be required as assigned.
Holiday support is required as assigned.
Additional Job Requirements:
None
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $32.78/hr.