Project Controls Analyst, Senior

Job Title: Project Controls Analyst, Senior
Duration: 12 Months
Location: Fresno, CA (1-2 days/ week onsite)

Core Qualifications & Competencies

• Project Controls Expertise: Strong background in cost management, schedule development, forecasting, and variance analysis.

• Technical & Analytics Proficiency: Hands-on experience with project control systems, reporting tools, and database analytics.

• Communication & Business Acumen: Exceptional stakeholder management, business intelligence, and communication skills across cross-functional teams.

Key Responsibilities

1. Schedule Development & Analysis

• Partner with Project Managers and functional teams to build, maintain, and update project schedules and cash flow/forecast plans.

• Monitor progress, collect project data, track milestones, and update project nodes/plans accordingly.

• Proactively identify, document, and communicate schedule risks and status updates to key stakeholders during status meetings.

2. Cost Plan Development & Financial Analysis

• Build, maintain, and analyze monthly forecast budgets, ensuring accuracy against project targets.

• Prepare project performance, cost, and schedule status reports; identify variances and recommend corrective action plans using standard industry methodologies.

• Ensure all budget, regulatory (GRC), and FERC cost responses contain accurate data agreed upon by stakeholders.

• Assist in drafting and routing Business Cases, Job Estimates, Project Charters, and Re-Authorizations for approval.

• Manage vendor invoice accruals, monthly journal entries, and PO-related goods receipts in the enterprise financial system.

• Interface with design, planning, and software resources to maintain aligned project communication.

3. Project Documentation & Governance

• Track project milestones, identify areas for process improvement, and drive post-job critiques with Project Managers.

• Ensure full compliance with regulatory, contractual, and internal utility operational guidelines throughout the project lifecycle.

• Maintain change logs (tracking scope, cost, and schedule adjustments) and support change order requests.

• Oversee the electronic document management system (EDMS) to preserve project records, meeting notes, and compliance data.

• Facilitate the complete project closeout process, resolving financial obligations to ensure proper order closure.

• Provide PMs and team members with customized monthly variance analysis and status reports.

4. General Project & Procurement Support

• Assist with procurement activities, including drafting contract documents and resolving contractor invoicing queries.

• Provide logistics and documentation support for kickoff meetings, design reviews, site walk-downs, and lessons-learned sessions.

• Support continuous improvement by providing input on Project Management Guidelines.

• Under mentorship, manage low-complexity projects or support ad-hoc departmental analyst duties (e.g., intranet site maintenance, data sheets).

5. Central Data Management & Systems

• Offer technical support for department databases, maintaining reporting tools, and consolidating data structures.

• Develop visual management tools, regular executive dashboards, and specialized reporting for status systems.

• Ensure department reports meet strict quality control standards prior to stakeholder delivery.

• Fulfill ad-hoc financial/cost requests and lead process improvement efforts.

6. Central Financial Analysis & Reporting

• Generate weekly and monthly performance, cycle forecast, and financial tracking reports (utilizing systems such as SAP/BW).

• Collaborate with stakeholders to design performance metrics aimed at meeting year-end annual budget targets.

• Summarize and publish cycle forecast variance explanations and performance reports (e.g., Green-Red Scorecards) on internal sites.

• Analyze monthly financial results and present key cost drivers to Project Management leadership.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is $77.14/hr.