Payroll Analyst

 

Job TItle: Payroll Analyst
Location: Acton, MA
Duration: 4 Months
Work Type: Hybrid

JOB DESCRIPTION

Must work on-site in Acton, MA ~3days/week

The Payroll Analyst will be a key individual contributor responsible for the end-to-end processing of the US biweekly payroll for over 3,000 employees using Workday. This role requires a high level of expertise, autonomy, and attention to detail. The successful candidate will also serve as a crucial backup for payroll processing in Canada, Mexico, and Costa Rica, supporting our global business continuity strategy. This role will report to the Global Payroll Director. 

Key Responsibilities:

*   Process accurate and timely biweekly multi-state US payroll for 3,000+ employees in Workday from start to finish. 

*   Perform thorough audits of payroll data, including hours, bonuses, commissions, deductions, and tax withholdings, to ensure accuracy before final transmission. 

*   Reconcile payroll prior to transmission and validate confirmed reports post-processing. 

*   Research, analyze, and resolve complex payroll discrepancies and employee inquiries with a high degree of customer service. 

*   Ensure strict compliance with all federal, state, and local payroll, wage, and hour laws and tax obligations. 

*   Maintain a deep understanding of payroll taxation, including garnishments, liens, and other mandatory deductions. 

*   Prepare and process off-cycle payrolls as needed for corrections, terminations, or bonuses. 

*   Serve as the primary backup for payroll processing in Canada, Mexico, and Costa Rica, ensuring seamless continuity. 

*   Collaborate closely with HR and Finance teams to ensure data integrity across systems (e.g., new hires, terminations, salary changes). 

*   Assist with year-end processes, including W-2 and other tax form reconciliation and distribution. 

*   Identify opportunities for process improvement and efficiency within the payroll function. 

*   Maintain up-to-date procedural documentation for all payroll processes. 

Required Qualifications:

*   Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field. 

*   Minimum of 5 years of hands-on, multi-state payroll processing experience. 

*   Proven, extensive experience with Workday Payroll is required. 

*   Demonstrated expertise in payroll taxation and compliance. 

*   Experience processing or supporting payroll for Canada, Mexico, and/or Costa Rica. 

*   Proven ability to work independently as an individual contributor with minimal supervision. 

*   Exceptional attention to detail and a commitment to accuracy. 

*   Strong analytical and problem-solving skills. 

*   High level of discretion and ability to handle sensitive and confidential information. 

Preferred Qualifications:

*   FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation. 

*   Experience in a global organization. 

*   Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs). 

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is $43.33/hr.