Order Processing Specialist

Location: Toa Baja, PR

Position Summary: 
Provides administrative support to the Order Processing functions and the accounting department. This support includes but not limited to: weekly entry declarations, payment process, document preparation among others.

Responsibilities:

• Work with the Green Light procedure which includes Credit Letters process and order status change  
• Keep a list of commitment letters for documentation and collection purpose.  
• Prepare documentation for the dispatch and receiving of vehicles.
• Use the SURI system to process shipment declarations.
• Prepare documentation for dealerships and financial institutions.
• Perform data entry.
• Manage the vehicle reservation system.
• In charge of prepare documentation and print invoices and certificate of origin.  
• Declare weekly entry and process payments to Hacienda and U.S. Custom.  
• Generate Tally in and Tally out.   
• Order forms and documents when are needed.  (Invoices and Certificates of Origin)  
• Units reservation and the ship confirm process.    
• In charge to perform the messenger service.   
• Help with incentives, SAP and audit process.
• Apply parts process on SAP.  

Requirements:

• High School Diploma or equivalent required; Associate's degree preferred.
• Minimum of 3 to 6 months of experience in an administrative, order processing, customer service, or wholesale business environment.
• Previous experience with data entry and document preparation.
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Experience with SAP is preferred.
• Experience using SURI or similar government reporting systems is a plus.
• Bilingual (English and Spanish) preferred.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $12.50/hr – $13.00/hr.