Office Administrator
Ennis, TX
Date Posted:16-Sep-2026
Work Type:On-Site
Job Number:498403
Job Description
Job Title: Office Administrator
Duration: 6 months to start.
Location: Ennis, TX 75119
Hours/Week: 40 hours per week. Monday to Friday. Must work 100% onsite. 7am start time
Pay Rate: $26-27/hr
Note: There is a possibility this Admin will need to walk through or work in plant areas. They will need to be cleared to wear safety shoes (steel-toed boots), eye/ear protection and/or other PPE. Safety shoes are fully reimbursable.
Job Description
We are seeking a proactive and detail-oriented Office Administrator to join our team in Fontana. This role is pivotal in maintaining a seamless department workflow and supporting our internal teams through high-level administrative coordination. You will work closely with departments such as Sales, Production, Finance, and EHS to ensure data integrity and operational efficiency.
Essential Duties & Responsibilities
Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.
Data & Documentation: Execute high-volume data entry, manage purchase order requisitions, and resolve discrepancies with a high degree of accuracy.
Digital Content: Create and maintain polished Google Presentations, Sheets, and communication materials for internal and external use.
Reporting: Gather, structure, and compile departmental data into comprehensive reports for leadership review.
Operational Liaison: Facilitate postal duties, maintain digital and physical filing systems, and manage production entry.
Confidentiality: Handle sensitive personnel and financial information with the utmost discretion and professionalism.
Qualifications
Education: High School Diploma or equivalent required.
Experience: 3+ years of professional administrative experience.
Technical Skills: Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
Procurement: Direct experience managing purchase order (PO) requisitions.
Industry Background: Prior experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired.
Work Environment & Safety
While this is an office-based role, the selected candidate may be required to walk through or work within plant areas.
Candidates must be cleared by their supplier to wear safety shoes (AKA steel-toed boots), eye/ear protection, and other required PPE.
Safety shoes are fully reimbursable.
Duration: 6 months to start.
Location: Ennis, TX 75119
Hours/Week: 40 hours per week. Monday to Friday. Must work 100% onsite. 7am start time
Pay Rate: $26-27/hr
Note: There is a possibility this Admin will need to walk through or work in plant areas. They will need to be cleared to wear safety shoes (steel-toed boots), eye/ear protection and/or other PPE. Safety shoes are fully reimbursable.
Job Description
We are seeking a proactive and detail-oriented Office Administrator to join our team in Fontana. This role is pivotal in maintaining a seamless department workflow and supporting our internal teams through high-level administrative coordination. You will work closely with departments such as Sales, Production, Finance, and EHS to ensure data integrity and operational efficiency.
Essential Duties & Responsibilities
Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.
Data & Documentation: Execute high-volume data entry, manage purchase order requisitions, and resolve discrepancies with a high degree of accuracy.
Digital Content: Create and maintain polished Google Presentations, Sheets, and communication materials for internal and external use.
Reporting: Gather, structure, and compile departmental data into comprehensive reports for leadership review.
Operational Liaison: Facilitate postal duties, maintain digital and physical filing systems, and manage production entry.
Confidentiality: Handle sensitive personnel and financial information with the utmost discretion and professionalism.
Qualifications
Education: High School Diploma or equivalent required.
Experience: 3+ years of professional administrative experience.
Technical Skills: Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
Procurement: Direct experience managing purchase order (PO) requisitions.
Industry Background: Prior experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired.
Work Environment & Safety
While this is an office-based role, the selected candidate may be required to walk through or work within plant areas.
Candidates must be cleared by their supplier to wear safety shoes (AKA steel-toed boots), eye/ear protection, and other required PPE.
Safety shoes are fully reimbursable.
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $26.00/hr – $27.00/hr.