Human Resource Assistant III

Job Title: Human Resource Assistant III
Location: Jessup, MD, USA 20794
Duration: 5+ Months
Schedule: Monday through Friday, 9:00 AM to 5:00 PM

Interview Process: 2 rounds, first via Microsoft Teams, followed by an in-person interview
 

Position Overview:

We are seeking a detail-oriented and self-directed Human Resources Coordinator to support day-to-day HR operations, employee onboarding, compliance activities, reporting, personnel records, and employee engagement initiatives. The ideal candidate is comfortable working independently, handling confidential HR information, and responding professionally to employee inquiries.

Top Skills & Qualifications:

• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Teams, with the ability to independently manage information.
• Proficiency navigating the Workday HRIS system.
• Experience working in a union environment preferred.
• Experience conducting internal investigations and resolving ethics cases preferred.
• Strong attention to detail and the ability to work independently and remain self-directed.

Key Responsibilities:

• Complete pre-hire activities and prepare for biweekly new-hire orientation and onboarding.
• Manage daily HR procedures to support compliance with company policies, including attendance, separations, and training.
• Respond professionally to general HR inquiries received by phone, email, or in person.
• Prepare weekly reporting on key HR information, including terminations, headcount, payroll, milestone anniversaries, and leaves of absence.
• Review incoming mail and process HR-related items such as invoices, unemployment claims, and garnishment requests.
• Maintain personnel files in both paper and electronic formats.
• Administer programs and DEI initiatives designed to enhance employee engagement and foster a sense of belonging in the workplace.

Physical Demands:

The physical requirements described below are representative of those necessary to successfully perform the essential functions of the position. Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions.

• Ability to sit, stand, and walk.
• Ability to use hands and fingers to operate a computer keyboard, mouse, and telephone.
• Ability to communicate verbally and hear effectively.
• Ability to occasionally lift and/or move up to 20 pounds.

Ideal Candidate:

The strongest candidate will be an organized, dependable HR professional who can manage multiple administrative responsibilities accurately while interacting professionally with employees. Experience with Workday, union environments, investigations, and ethics-related matters would be particularly valuable.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $27.29/hr – $29.17/hr.