Finance Administrative Specialist

Job Title: Finance Administrative Specialist
Location: Naperville, IL 60563
Duration: 8 Months (Possibility of extension depending upon business requirements and performance)
Shift: Monday – Friday (anytime between 7:30am-5:00pm)
 
Job Responsibilities:

• Set up Billing Arrangements and Special Pricing following specific guidelines set forth by the business
• Maintain a workload for specific accounts designated by strategic business unit.
• Drive the invoice process by communicating with all parties when information is needed (i.e. Billing Arrangement numbers, start & end dates, invoice and billing adjustment request information, and reference numbers.
• Maintain a team-focused environment with a high level of engagement with all members of the Center of Excellence.
• Engage in problem solving by reading and processing requests and interpreting the data to provide appropriate recommendations.
• Develop strong relationships with key stakeholders within Nalco Water, Sales, Finance, and other internal departments to successfully maintain consistent billings.
• Assist & educate sales reps to stay compliant with corporate policies and procedures.

 
Required Skills:

• High School Diploma/GED
• 4+ years of successful administrative support or technical sales support experience
• Experience in a fast-paced environment & meeting strict deadlines
• Skilled in providing excellent customer service to internal and external customers
• High computer application literacy (including Microsoft Office Suite and ability to learn internal business systems)

 
Preferred Skills:

• Bachelor’s or Associates degree
• 6+ years of successful administrative support or technical sales support experience
• History of working in a field that required autonomy and self-motivation
• Strong ability to multi-task and prioritize work
• Excellent written and oral communication skills
• Excellent organizational skills
• Strong analytical and problem-solving abilities.

 
Education/Experience Requirement:

• High School Diploma/GED

 
Education Preferred:

• Bachelor’s or Associates degree

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $24.00/hr – $28.57/hr.