Executive Assistant
Boston, MA
Date Posted:20-May-2026
Work Type:On-Site
Job Number:485709
Job Description
Executive Assistant to the CEO Mid-Level
Boston, MA 02188
Fully Onsite
Must Have
Must be able to work on site 5 days a week, this is not a remote or hybrid position
Must be well versed using MS Teams
Looking for someone who has already been an executive assistant before, ideally for a CEO
Job Description
Provides highly skilled administrative support to the System CEO and/or other senior leaders. General administrative support includes drafting correspondence, preparing presentations, reports, press releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies. Assists with research grant application, tracking grant reporting and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups. Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.
Education
Bachelor's Degree in related field is required or a combination of additional experience and training will be considered
Experience
Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.
Boston, MA 02188
Fully Onsite
Must Have
Must be able to work on site 5 days a week, this is not a remote or hybrid position
Must be well versed using MS Teams
Looking for someone who has already been an executive assistant before, ideally for a CEO
Job Description
Provides highly skilled administrative support to the System CEO and/or other senior leaders. General administrative support includes drafting correspondence, preparing presentations, reports, press releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies. Assists with research grant application, tracking grant reporting and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups. Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.
Education
Bachelor's Degree in related field is required or a combination of additional experience and training will be considered
Experience
Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.
- Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
- Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
- Excellent written and verbal communication skills.
- Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
- High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $100000.00/Yearly.