Events Lead, Recruiting Programs

 Job Title: Events Lead, Recruiting Programs
Duration: 4+ months
Location: Hybrid- San Francisco office 3 days per week, with flexibility for event-day schedules
 
We are hiring for an execution-focused Events Lead, Recruiting Programs to deliver of a high-volume, high-touch event portfolio spanning both recruiting events and intern program experiences. Your main responsibility is to manage day-to-day event logistics while documenting standard operating procedures (SOPs) needed to scale. This role is based in San Francisco and requires a 3 day/week in-office presence to handle on-site logistics and administrative tasks.
 
Core Responsibilities

• Operational Support & Logistics: Partner with the Global Strategic Event Manager to execute a high volume of logistics-heavy events, taking ownership of the day-to-day moving parts, planning timelines, and execution.
• Build Scale & SOPs: Turn fast-moving event workflows into documented, repeatable standard operating procedures (SOPs) and playbooks to ensure our event program can scale efficiently across the region.
• Event Tech & Admin: Manage event platforms (building registration pages, troubleshooting, and tracking attendee lists).
• Vendor Management & Tracking: Serve as point of contact for external partners (venues, caterers, AV production). Coordinate deliverables, review proposals, and ensure flawless on-site execution.
• Budgeting & Post-Event Analytics: Maintain meticulous budget trackers to ensure financial reconciliation. Lead post-event evaluations, compile attendee feedback metrics, and deliver data-driven recommendations for future event optimization.

 
Requested Experience

• Professional Experience: 3–5 years of hands-on event coordination, operations, or project management experience handling high-volume, logistics-heavy portfolios.
• Target Audience Familiarity: Prior experience supporting recruiting events, university recruiting, or early-career/intern programs is highly preferred.
• Process & Systems Organization: A proven track record of organizing complex workflows into documented standard operating procedures (SOPs), checklists, or repeatable playbooks.
• Event Technology: Strong familiarity with event management software; Splash or Cvent experience is highly preferred.
• Project Management Skills: Exceptional attention to detail, timeline management, and strong administrative skills.
• On-Site Execution: Experience coordinating third-party vendors and production crews on-site during live events.
• Communication: Highly communicative and proactive.
• Location & Flexibility: Ability to work from the San Francisco office 3 days per week, with flexibility for event-day schedules.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $50.00/hr.