Contracts Coordinator

Position Title: Contracts Coordinator
Work Location: Cambridge, MA 02142
Assignment Duration: 5+ Months
Work Arrangement: Hybrid (onsite required Tuesdays and Wednesdays, and as required)
 
Position Summary:
The Contracts Coordinator is responsible for purchase orders creation in The Organization’s procurement systems for Global Medical. This will be achieved by:
 
Background & Context:
Supports Global Medical teams through structured procurement and contract request handling.
 
Key Responsibilities:

• Applying The Organization processes, systems, and SOPs
• Processing of purchase order requests and follow to completion in The Organization system(s)
• Ensuring appropriateness is applied in coding
• Work with business owners and legal to resolve contracting issues
• Process contracts requests to generate purchase orders (PO) following defined procedures in support of Global Medical teams
• Follow PO requests from initiation to PO generation, resolving issues as they arise
• Monitor activities related to the PO generation status, including timely follow-up with parties involved to mitigate any delays
• Numeric verification of contract values to PO value
• Knowledge of The Organization’s purchasing systems
• Understand and ability to apply financial account codes to PO requests
• Engage with business owners and all who are involved in the process
• Other responsibilities and special projects as assigned

 
Qualification & Experience:

• High School diploma with 5+ years of business experience (or equivalent)
• Prior experience on contracts, purchasing processes and purchase to pay systems
• Strong organizational skills, ability to track activities and follow-up to completion
• Good critical thinking skills
• Sense of ownership and results oriented
• Self-motivated
• Flexibility combined with tenacity to complete assigned tasks in high quality and timely manner
• Effective communication skills, proficiency in English (written/spoken)
• Team focused personality with strong collaboration abilities both internally and externally
• Proficiency in MS Office applications
• Ability to quickly learn and apply skills in processing and systems
• Ability to predict issues, anticipate risks and solve problems
• Issue identification and independent resolution
• Flexibility, tolerance and diplomacy to best manage change and differing opinions

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $31.00/hr – $33.55/hr.