Business Support Coordinator II

Job Title: Public Affairs & Communication Assistant
Location: Clayton, NC 27527
Duration: 6 Months (Possibility of extension depending upon business requirements and performance)
 
TOP SKILLS PER MGR:

• Experience supporting senior leaders or executives
• Strong organizational, project coordination, and stakeholder management skills
• Excellent communication and discretion when handling sensitive information
• The ability to manage multiple priorities in a fast-paced environment

 
Purpose:

• Performs administrative, clerical & process support.
• Assists the VP/Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking.
• This position will work alongside the VP/Director & require a high level of confidentiality.

 
Essential Functions:

• Own & lead projects assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraints          
• Own calendar, manage schedules, anticipate needs & effectively manage department leader’s time, to ensure the needs of the customer are met         
• Maintain and create reports & department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc.          
• Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events          
• Create, design and/or edit presentations for meetings/events        
• Plan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinners    
• Prepare & submit expense reports on behalf of management in compliance with organization policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodation, ground &/or rental transportation are reserved    
• Support the Public Affairs and Communication team with tasks & social activities as needed  
• Order & maintain supplies needed to support the Public Affairs and Communication Team  
• Set-up & maintain 5S standards for documentation, admin & storage areas          
• Support social media campaigns related to Viva Engage Page and other department related social media outlets 
• Suggests & implements process improvement & standardization updates       
• Exercise excellent communication skills to represent the department    
• Perform a wide range of administrative duties highly confidential in nature            
• Partner & collaborate closely with local colleagues           
• Follow all safety & environmental requirements in the performance of duties           
• Champion the company way   
• Create and Manage batch records   
• Follow all safety & environmental requirements in the performance of duties           
• Other accountabilities, as assigned 

 
Physical Requirements:

• Ability to work in an open office environment with the possibility of frequent distraction.
• Ability to travel up to 10% of the time (from site to site).

 
Qualifications:

• Bachelor's Degree from an accredited university in a related field of study required        
• May consider an Associate’s degree from an accredited university with a minimum of two (2) years of experience in an administrative field required, preferably in a pharmaceutical environment         
• May consider a High School Diploma or equivalent with a minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment            
• Minimum of four (4) years of experience in an administrative field preferred, preferably in a pharmaceutical environment            
• Ability to problem solve & navigate complex assignments preferred      
• Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required          
• Pharmaceutical experience a plus   
• Demonstrates excellent organizational & planning skills with a high level of attention to detail preferred

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is $33.17/hr.