Administrative Assistant

Position Title: Administrative Assistant
Location: New York, NY
Duration:  6 Months

Job Description:

• Flexibility to support varying teams and cover where necessary
• Provide administrative support in a team oriented environment
• Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; take detailed and accurate messages
• Arrange travel; organize and provide travel logistics support 
• Process expenses and invoices in a timely manner
• Arrange internal and client meetings on and off the GS campus - book conference rooms and catering, register guests, ensure materials organized
• Adhere to Compliance regulations and gain the relevant approvals
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested

Skills & Experience required

• Experience as an Administrative Assistant in a financial services or corporate environment
• Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Ability to communicate clearly, concisely and confidently
• Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Good judgment, independent thinker and resourceful
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Proficient in MS Outlook, Word, Excel, Power Point, Zoom
• Concur experience preferred
• Highest degree of integrity, professionalism, diplomacy and discretion required

Education:    
Prior Expereince working in a financial services or professional environment preferred 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $35.00/hr.