Administrative Assistant
Miami, FL
Date Posted:07-Jul-2026
Work Type:On-Site
Job Number:491092
Job Description
Title: Administrative Assistant
Duration: 12 months
Location: Miami, FL
Job Summary: We are seeking a highly organized and proactive Administrative Assistant/Coordinator to provide comprehensive support to the Vice President of Human Resources (VPHR). This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture.
Key Responsibilities
• Manage the VPHR’s calendar, schedule meetings, and coordinate travel arrangements
• Serve as the primary point of contact for internal and external communications
• Track and process expense reports for the VPHR
• Prepare, edit, and distribute documents, reports, and presentations
• Coordinate meetings, including agenda preparation, minute-taking, and follow-ups
• Assist with planning and execution of HR projects and initiatives
• Maintain and update HR databases and employee records
• Coordinate HR-related events such as trainings, workshops, and team-building activities
• Handle sensitive information with a high level of confidentiality
• Support onboarding and offboarding processes as needed
• Assist with employee engagement initiatives and workplace culture efforts
• Track and report on key HR metrics and performance indicators
Qualifications
• Experience: 1–3 years in an HR-related role (Administrative Assistant, Coordinator, or Generalist)
• Education: Bachelor’s degree in Business Administration, Human Resources, or related field preferred
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Essential Skills
• Strong written and verbal communication
• Excellent organization and time management
• High attention to detail and accuracy
• Problem-solving and adaptability
• Strong interpersonal skills with empathy and professionalism
• Ability to maintain confidentiality
• Team-oriented with the ability to support HR initiatives
Technical Competencies
• Calendar and email management (Outlook, Google Calendar)
• Document formatting and file management
• Data entry and record maintenance
• Experience with video conferencing tools (Zoom, Microsoft Teams)
• Basic IT troubleshooting and technical adaptability
Benefits
• Opportunities for professional development and growth
• Positive and inclusive work environment
Duration: 12 months
Location: Miami, FL
Job Summary: We are seeking a highly organized and proactive Administrative Assistant/Coordinator to provide comprehensive support to the Vice President of Human Resources (VPHR). This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture.
Key Responsibilities
• Manage the VPHR’s calendar, schedule meetings, and coordinate travel arrangements
• Serve as the primary point of contact for internal and external communications
• Track and process expense reports for the VPHR
• Prepare, edit, and distribute documents, reports, and presentations
• Coordinate meetings, including agenda preparation, minute-taking, and follow-ups
• Assist with planning and execution of HR projects and initiatives
• Maintain and update HR databases and employee records
• Coordinate HR-related events such as trainings, workshops, and team-building activities
• Handle sensitive information with a high level of confidentiality
• Support onboarding and offboarding processes as needed
• Assist with employee engagement initiatives and workplace culture efforts
• Track and report on key HR metrics and performance indicators
Qualifications
• Experience: 1–3 years in an HR-related role (Administrative Assistant, Coordinator, or Generalist)
• Education: Bachelor’s degree in Business Administration, Human Resources, or related field preferred
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Essential Skills
• Strong written and verbal communication
• Excellent organization and time management
• High attention to detail and accuracy
• Problem-solving and adaptability
• Strong interpersonal skills with empathy and professionalism
• Ability to maintain confidentiality
• Team-oriented with the ability to support HR initiatives
Technical Competencies
• Calendar and email management (Outlook, Google Calendar)
• Document formatting and file management
• Data entry and record maintenance
• Experience with video conferencing tools (Zoom, Microsoft Teams)
• Basic IT troubleshooting and technical adaptability
Benefits
• Opportunities for professional development and growth
• Positive and inclusive work environment
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $25.00/hr – $28.00/hr.