Administrative Assistant II

Position Title: CAN - Administrative Assistant II
Duration: 8 months, Extension/ Conversion Possible
Schedule: Monday to Friday- 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM, Hybrid, 4 days onsite, Wednesday and Thursday Mandatory
Address: - 66 Wellington Street West, Toronto, Ontario, M5K 1A2
  
SUMMARY OF THE ROLE:

• Managing calendars and scheduling meetings. Coordinating team meetings, town halls, and leadership meetings, Planning team events and celebrations, including holiday functions.

Preferred/Ideal Candidate Background:

• The candidate has experience coordinating team schedules and managing calendars, someone who is highly capable of working independently with accuracy and attention to detail. Prior experience as an EA supporting senior leadership/executive team in a banking/financial institution is a definite shortlist (bringing recent experience matters as well) as manager is looking for this experience. Strong communication skills and ability to openly communicate are extremely important so please ensure this when screening candidates. Experience with Outlook is a must have!

 
MUST-HAVE Hard Skills:

• Previous experience working as an Executive Assistant: 2-4 years
• Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
• Prior experience with calendar management/scheduling meetings: 2-4 years

 
SOFT SKILLS:

• Strong interpersonal and relationship-building skills.
• multi-tasking, highly organized and payin strong attention to detail
• Strong verbal and written communication skills
• Ability to work independently

NICE-TO-HAVE

• Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is C$22.20/hr.