Administrative Assistant II

Location: Barceloneta, PR
Pay Rate: $26.03

General Position Summary/Purpose:
Responsible for all administrative functions of the Human Resources department as answering phone, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating, or modifying business documents, preparing presentations from source materials, handling teleconference and other technology setups. Performs a variety of special projects and human resources administrative tasks.

Responsibilities:

• Compose, prepare, formatting, and write letters, reports, memos, and presentations using computer programs and compiling all the information required. Review and keep up to date the manager’s calendar of meetings and activities, coordinating the same with internal and external clients and managers.
• Provide guidance and manager inquiries from managers, employees and the general organization related to HR administrative and organizational issues. Channel situations and messages accordingly to the corresponding support area and/or HR service centers.
• Manages the electronic employee files and organizes documents, reports, and correspondence in general. Understands the regulatory and administrative implications of documents, records retention and securing of files.
• Manages data entry for employee leaves, contract renewals among other administrative tasks, as required.
• Supports manager with general communications related to activities, policies, and procedures among others. Manages the distribution of such communications.
• Develop systems and procedures to manage and execute the area functions. Generates creative solutions for work situations; actions to improve existing processes and conditions and audits activities to assure compliance with applicable policies and procedures.
• Work effectively on team projects. Provide suggestions and recommendations, as well as perform the necessary actions to meet the goals of the team, maintaining good working relationships with internal and external customers.
• Prepare purchase order or check requests for office materials, services and/or contracts.
• Support other HR functions such as talent Acquisition, new hire orientations, Early Career program initiatives, and coordination of employee related events as well as support social responsibility matters.

Qualifications:

• Associate degree in Secretarial Sciences with five (5) years of experience in secretarial and administrative functions;
• 1-3 years experience in HR Area preferred.
• Fully Bilingual, strong writing expertise in english for emails candidate must communicate in a conversation with any team member
• Expertise on Excel, Microsoft systems, acknowledge in Power BI, Power Automate, and power tools is a plus.
• Excellent Communications skills both written and verbal in Spanish and English.
• Experience with use of Microsoft Office, Workday and SAP systems.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $26.03/hr.