Administrative Aide

Job Title: Administrative Aide 3
Location: Monrovia CA 91016
Duration: 12 months Assignment
Shift/Hours: 40hours/week, M to F, 8am to 5pm
Work Model: Fully Onsite
 
Day-to-Day Responsibilities:

• Front office personnel coverage.
• Support call queue operations.
• Assist with order intake and assignment through DM (SRs/ FIPLCs/ CHOs/ 3rd Party Infractions) and BRP3.
• Monitor and manage all planning inboxes.
• Schedule and coordinate service orders.
• Support with scheduling work orders in WORKIT.
• Provide backup support for PAS and administrative functions as needed.
• Generate and distribute management reports using tools such as Power BI.

Required Skills:

• Team player with the ability to collaborate effectively with others.
• Adaptable and able to adjust to changing priorities and tasks.
• Strong communication skills, both verbal and written.
• Excellent customer service skills with a professional approach.
• Problem-solving abilities with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with SharePoint and Adobe Acrobat.
• Advanced Excel skills, including PivotTables and VLOOKUP functions.
• Education: A. High School Diploma or Equivalent

Desired Skills:

• Experience working with SAP.
• Experience using Design Manager systems.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $22.19/hr.