Accounts Payable Administrator
Irving, TX
Date Posted:22-Jun-2026
Work Type:On-Site
Job Number:488586
Job Description
Accounts Payable Administrator
Start: ASAP
Location: Irving, TX – work is HYBRID (Tue,wed,Thu in office)
Assignment Duration: 3 months, likely to extend
Basic Job Functions
The Accounts Payable Administrator is responsible for managing the accounts payable process, ensuring accurate and timely processing of both PO and non-PO invoices, maintaining financial records, and processing weekly payments (including check, ACH, and wire).
This includes balancing batches, filing invoices, submitting them for supervisor approval, reconciling invoices with receivers, and assisting vendors.
The role also involves verifying and investigating discrepancies by reconciling vendor accounts and monthly statements, managing P-card transactions, and producing monthly and quarterly AP and Purchasing reports.
Additionally, the Administrator works closely with the finance team and other departments to support month-end and year-end accounting activities, including 1099 reporting.
The Accounts Payable Administrator is responsible for ensuring all expenses are properly recorded and maintaining positive relationships with vendors.
Assist with an AI-driven process automation project by testing workflows, identifying opportunities for improvement, documenting issues and recommendations, validating system outputs, and supporting the implementation of enhanced accounts payable processes.
Safety is the most important part of all jobs within the COMPANY; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.
Minimum Requirements
• High School Diploma or equivalent
• One-year prior accounting experience
• Proficient computer skills (MS Excel, MS Word, and Oracle)
• Able to work scheduled and unscheduled overtime as needed, including weekends and holidays, as business conditions warrant.
Detailed Selection Criteria
• Initiative – Being proactive with seeking out work that needs to be done and being willing to take on responsibilities and challenges.
• Problem Solving – Identifying problems and analyzing or reviewing related information to develop and evaluate options and implement solutions.
• Accountability & Dependability – Displays responsibility and ownership, reliability, is committed to fulfilling work obligations and can hold others accountable for desired results.
• Teamwork – Working as part of a coordinated effort with others to achieve a common goal. Ability to distinguish and align personal needs with the needs of the team and COMPANY as a whole.
• Communication – Expresses ideas and communicates information to individuals and groups. Shows interest in others and listens by giving full attention.
• Attention to Detail – Thorough in accomplishing tasks, no matter how small they may be, and taking care to make sure expectations are met.
Preferences
• Two-year Associate's Degree in Accounting or Finance
• Basic accounting skills such as reconciliations and variance analysis
• Experience in steel or other related manufacturing industries
• Oracle EBS or SAP experience
• Advanced experience with Excel
• Experience supporting business process improvements, system implementations, workflow testing, or automation initiatives; exposure to AI-enabled tools and processes is a plus.
- INTERVIEW PROCESS:
1) initial : 30-45 phone screen
2) on-site or virtual interview with Hiring Manager and team
Start: ASAP
Location: Irving, TX – work is HYBRID (Tue,wed,Thu in office)
Assignment Duration: 3 months, likely to extend
Basic Job Functions
The Accounts Payable Administrator is responsible for managing the accounts payable process, ensuring accurate and timely processing of both PO and non-PO invoices, maintaining financial records, and processing weekly payments (including check, ACH, and wire).
This includes balancing batches, filing invoices, submitting them for supervisor approval, reconciling invoices with receivers, and assisting vendors.
The role also involves verifying and investigating discrepancies by reconciling vendor accounts and monthly statements, managing P-card transactions, and producing monthly and quarterly AP and Purchasing reports.
Additionally, the Administrator works closely with the finance team and other departments to support month-end and year-end accounting activities, including 1099 reporting.
The Accounts Payable Administrator is responsible for ensuring all expenses are properly recorded and maintaining positive relationships with vendors.
Assist with an AI-driven process automation project by testing workflows, identifying opportunities for improvement, documenting issues and recommendations, validating system outputs, and supporting the implementation of enhanced accounts payable processes.
Safety is the most important part of all jobs within the COMPANY; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.
Minimum Requirements
• High School Diploma or equivalent
• One-year prior accounting experience
• Proficient computer skills (MS Excel, MS Word, and Oracle)
• Able to work scheduled and unscheduled overtime as needed, including weekends and holidays, as business conditions warrant.
Detailed Selection Criteria
• Initiative – Being proactive with seeking out work that needs to be done and being willing to take on responsibilities and challenges.
• Problem Solving – Identifying problems and analyzing or reviewing related information to develop and evaluate options and implement solutions.
• Accountability & Dependability – Displays responsibility and ownership, reliability, is committed to fulfilling work obligations and can hold others accountable for desired results.
• Teamwork – Working as part of a coordinated effort with others to achieve a common goal. Ability to distinguish and align personal needs with the needs of the team and COMPANY as a whole.
• Communication – Expresses ideas and communicates information to individuals and groups. Shows interest in others and listens by giving full attention.
• Attention to Detail – Thorough in accomplishing tasks, no matter how small they may be, and taking care to make sure expectations are met.
Preferences
• Two-year Associate's Degree in Accounting or Finance
• Basic accounting skills such as reconciliations and variance analysis
• Experience in steel or other related manufacturing industries
• Oracle EBS or SAP experience
• Advanced experience with Excel
• Experience supporting business process improvements, system implementations, workflow testing, or automation initiatives; exposure to AI-enabled tools and processes is a plus.
- INTERVIEW PROCESS:
1) initial : 30-45 phone screen
2) on-site or virtual interview with Hiring Manager and team
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $43.00/hr.