Accounting Associate III

Job Title: Accounting Associate III
Location: Northwood, OH 43619
Duration: 5 months
Schedule: Monday – Friday 8:30 AM – 5:30 PM EST 1-hour unpaid lunch break
Virtual Interview via Microsoft Teams
 
Note:

• Dress Code - Business Casual (e.g., jeans with a button-down shirt)

 
Job Summary:
We are seeking a detail-oriented and proactive Accounting Associate III to support a fast-paced Accounts Payable (A/P) function. This role is responsible for processing and managing vendor invoices, supporting three-way matching processes, and ensuring accurate and timely payment operations. The ideal candidate will have strong Accounts Payable experience, familiarity with accounting systems, and the ability to work efficiently in a high-volume environment.
 
Key Responsibilities:

• Process vendor invoices by printing, distributing, and tracking invoices received through email, fax, and mail.
• Retrieve and distribute incoming mail to the Accounts Payable team for timely processing.
• Perform three-way matching between Purchase Orders, Bills of Lading/Receiving Documents, and Vendor Invoices to ensure accuracy and compliance.
• Scan and index vendor invoices for electronic imaging and record management.
• Maintain accurate tracking of invoices received from multiple channels.
• Communicate with vendors to resolve invoice discrepancies and obtain missing or incomplete information.
• Escalate issues beyond scope to the appropriate stakeholders and keep supervisors informed of concerns.
• Assist in training new team members on invoice handling and mail distribution procedures.
• Support continuous process improvements and perform additional assigned duties.

Qualifications & Experience:

• 3–7 years of experience in Accounts Payable or related accounting functions.
• Strong understanding of three-way matching processes and Accounts Payable best practices.
• Experience working in a fast-paced, high-volume A/P environment.
• Familiarity with accounting systems such as UMS and Microsoft Dynamics NAV (NAV) preferred.
• Previous SAP experience is a plus.
• Experience within the food service or distribution industry is preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines effectively.
• Strong communication skills and the ability to work collaboratively within a team environment.
• Demonstrated ability to quickly learn and adapt to new systems and processes.

Core Competencies:

• Accounts Payable Expertise
• Analytical Thinking & Problem-Solving
• Time Management & Prioritization
• Attention to Detail
• Systems Proficiency
• Adaptability & Initiative

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $26.00/hr.