Vendor Management Associate I

Job Title: Vendor Management Associate I
Duration: 6 months with possibility of extension
Location: Remote
 
Summary
The Vendor Management Associate plays a critical role in coordinating and managing vendor users on the client's proprietary localization tools, as well as maintaining approved vendor resource databases. Approximately 80% of this role involves executing core operational and transactional tasks, including reviewing vendor onboarding requests, performing validations, and data entry with a minimum accuracy of 97%. This role supports the client’s Procure-to-Pay processes by ensuring supplier data accuracy, compliance, and payment integrity.
 
 
Job Responsibilities

• Maintain and update the client’s global Supplier Master System, including supplier tax, contact, banking, and payment-related details with minimal oversight.
• Review and approve supplier onboarding requests, ensuring compliance with internal controls and documented processes.
• Execute supplier profile changes and modifications, including critical data such as tax IDs, bank accounts, and legal names.
• Perform thorough validations of supplier information to ensure accuracy and prevent duplicate or defective records.
• Manage communication with suppliers globally to obtain required documentation, resolve discrepancies, and support onboarding and ongoing supplier maintenance.
• Collaborate with cross-functional teams and tooling partners to improve and automate Procure-to-Pay workflows.
• Support Supplier Master Quality Assurance by validating controls related to supplier data and compliance before approving profiles.
• Track and prioritize issues affecting operational efficiency and supplier data quality.
• Maintain and update desktop procedures and documentation related to supplier onboarding and maintenance.
• Work closely with suppliers to ensure all required documentation is obtained timely, complete, and accurate, including tax forms and bank account proofs.
• Support risk management efforts by ensuring supplier data complies with tax regulations and payment policies, and by managing holds related to missing or invalid documentation.
• Projects and initiatives as assigned.

 
Skills and Qualifications

• Strong analytical and problem-solving skills with keen attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Experience with database management and data validation processes.
• Effective verbal and written communication skills in English; additional languages are a plus.
• Ability to manage multiple projects simultaneously under pressure.
• Familiarity with Procure-to-Pay processes, vendor management, and accounts payable functions.

 
Education and Experience

• Bachelor’s degree in a relevant field or equivalent experience.
• Preferred experience in Vendor/Supplier Management, Procurement, Risk Management, Accounts Payable, or Audit.

 

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $24.00/hr – $29.00/hr.